PDF
PDF invoice
A readable invoice with booking details, the amount and your company information.
Invoicing
The right invoice for each booking
Invoice individuals, companies or public institutions for seminars, courses and events. Use existing booking data for PDF invoices, Swiss QR-bills, XRechnung 3 and ZUGFeRD 2.5.
- PDF invoice
- QR bill
- XRechnung 3
- ZUGFeRD 2.5
- Cancellation invoice
The right format for every invoice
A booking provides the data. Choose the invoice format to suit the recipient and your billing process.
QR
Swiss QR-bill
An invoice with a QR payment section and payment reference for Swiss billing processes.
XML
XRechnung 3
Structured XML invoice data for recipients with a compatible digital billing process.
PDF + XML
ZUGFeRD 2.5
A readable invoice PDF and embedded XML data together in one file.
Core areas
Better connect bookings and invoices
Enter invoice data once
Use the booking, amount and participant data in the invoice. Separate billing addresses also allow invoicing the employer or another paying organisation.
XRechnung 3 and ZUGFeRD 2.5
Generate structured invoice data for digital billing processes. XRechnung provides XML; ZUGFeRD combines a readable PDF invoice with embedded XML data.
QR-bills with payment reference
Provide a QR payment section for Swiss billing processes. The reference, invoice amount and payment data help match incoming payments.
Corrections with the right documents
Create cancellation invoices and keep the invoice total, received payments and outstanding amount linked to the booking.
Invoice & booking
All invoice details in one place
Check invoice items and amounts directly within the seminar or event booking. Addresses and offering data are already available and do not need to be entered again.
Operational added value
What invoice processes in edoobox specifically include
Create invoices from bookings.
Manage separate billing addresses for companies.
Provide PDF invoices and Swiss QR-bills.
Export XRechnung 3 as XML.
Generate ZUGFeRD 2.5 with embedded invoice data.
Manage cancellation documents, payment status and financial exports.
Payment status & follow-up
Keep track of participation fees and outstanding amounts
Review seminar fees and event invoices alongside their bookings. Your team sees the invoice total, recorded payments and remaining balance together.
Identify the outstanding amount
The invoice total and recorded payments show the outstanding amount.
Match payments
Check payment information in the related booking and invoice rather than reconciling separate lists.
Answer queries in context
Use the invoice document and participant record when a participant or company has a billing question.
Your invoices directly in bexio
Connect bookings and accounting without entering invoices twice. The optional bexio integration creates invoices for your bookings directly in bexio and automatically reconciles payments with edoobox.
- edoobox Booking
- bexio Invoice & VAT
- edoobox Payment status
Transfer complete invoice details
With automatic invoicing enabled, new invoices for your bookings are created in bexio. Billing addresses, every price and service line, discounts and currency are transferred.
The right VAT rate for each line
Each invoice line is assigned the appropriate bexio tax rate valid on the invoice date. Net, tax and gross amounts are checked during the transfer.
Incoming payments synced back automatically
With payment reconciliation enabled, incoming payments recorded in bexio are regularly imported into edoobox and matched to the corresponding booking. Your team can keep track of paid and outstanding amounts.
Memberships & Shopping Cart
Membership fees with traceable receipts.
Membership purchases and paid renewals also have associated invoices. Your team will find receipt, period and payment status directly related to the membership.
Discover Subscription Manager- Provide invoices for membership purchases.
- Prepare subsequent periods of time-based subscriptions with an invoice or payment request.
- Check outstanding payments and receipts in your membership history.
Your benefits
Why integrated invoicing saves time
Less double entry
Invoices use existing booking and participant data.
Fewer errors
Amounts, addresses and statuses remain in the same data flow.
More connectivity
Financial data can be transferred to subsequent systems in a more structured manner.
Frequently asked questions
Questions about the invoice process
Which invoice formats does edoobox support?
PDF invoices, Swiss QR-bills, XRechnung 3 and ZUGFeRD 2.5. Choose the appropriate format in the invoice configuration.
What is the difference between XRechnung and ZUGFeRD?
XRechnung is a structured XML format. ZUGFeRD combines a readable PDF with embedded XML invoice data. The recipient's billing process determines which format is needed.
Can the invoice go to the employer?
Yes. You can store separate billing details alongside participant data. The participant stays linked to the booking while the invoice goes to the company.
How do I handle a cancelled booking?
Create the appropriate cancellation document and check the payment status in the booking. The invoice, correction and payment stay clearly linked.
Will members receive purchase and renewal invoices?
Yes. Membership purchases and paid renewals are managed with separate receipts. Customers and authorized admins can access the associated billing and payment links. The next period will become active at the scheduled start after full payment.
Your next event starts here
Create your free edoobox trial account. In a personal online introduction, we will set up your first course, seminar or event together.