Prepare booking confirmations and status emails
Customise templates for bookings, invoices and waiting lists. Each booking action triggers the corresponding system message.
Email automation
The right message before and after your event
A confirmation after seminar registration, a reminder before the event or course materials as an attachment: manage your communications with system templates and custom emails. The task scheduler handles scheduled delivery.
- Templates
- Placeholder
- IF/EACH logic
- PDF attachments
- SMTP & Microsoft 365
From a booked place to a good start
Everything for your event. Already in the inbox.
Seminar confirmation, course materials, admission ticket and calendar entry belong together. Your participants receive the right information, and your team gains time for personal questions.
Benefits in everyday event management
A good start begins before the first lesson.
- Confirmed
Reassurance after booking
The registration is received. Your participants know straight away.
- PDF + Ticket
Documents at hand
Participants receive their registration document and ticket with the confirmation.
- ICS
The calendar entry comes with it
The calendar file lets participants add their booked seminar or event directly to their own calendar.
Core areas
Reliably manage confirmations, reminders and follow-ups.
Use event and participant data
Use placeholders for the greeting, offering and session. IF conditions and EACH loops support conditional text sections and repeated content.
Schedule reminders and follow-ups
Schedule tasks from system templates or your own email templates. Pending tasks, recurring tasks and the archive keep the process traceable.
Include documents with the message
Add PDF templates and attachments. The outbox shows messages for an email address, helping you investigate delivery queries.
Operational added value
Which email processes edoobox automates
Edit system templates and your own email templates.
Use placeholders, IF conditions and EACH loops.
Schedule tasks before or after a session.
Check pending and recurring system tasks in the task scheduler.
Include PDF templates and attachments with emails.
Set up correspondence languages and the preferred delivery method.
Scheduled tasks
Plan seminar and event communications in advance
The task scheduler runs system tasks and tasks from your email templates. Prepare messages around your events and see what is still pending or has already been processed.
Pending tasks
Check the tasks scheduled to run next. The scheduled time makes the next step in the process clear.
Recurring tasks
Prepare tasks that are created repeatedly for new bookings. Your team no longer needs to set up the same email delivery for every registration.
Archive
Use the task archive to track processed system tasks. You can also check message history in the outbox.
Your benefits
Prepare standard communications once
Punctuality
Participants automatically receive relevant information at the right time.
Consistency
Templates secure the tone, content and mandatory information for all offers.
Relief
The back office does not have to trigger standard emails every time.
Frequently asked questions
Questions about email delivery
Can I customize the content of automatic emails?
Yes. System templates and your own templates can be customized and expanded with placeholders, conditions and attachments.
Can I send reminders before an appointment?
Yes. Email tasks can be scheduled before or after appointments, for example for reminders or follow-ups.
Does edoobox support own senders?
Yes. Depending on the setup, shipping methods such as SMTP, Mailjet or Microsoft 365 can be integrated.
Can I take different languages into account?
Yes. Communication can be set up language-dependently, matching active system languages and participant profiles.
Your next event starts here
Create your free edoobox trial account. In a personal online introduction, we will set up your first course, seminar or event together.